Position Overview
Ultimate Staffing Services is actively seeking an experienced HR and Payroll Specialist to join a dynamic and family-owned commercial landscape company in California. This full-time, non-exempt position is ideal for a self-starter who is experienced and team-oriented, and who thrives in a fast-paced environment. The successful candidate will work onsite, from 6:30 or 7:00 AM to 3:30 PM, Monday through Friday, providing vital HR and payroll support to the organization.
Responsibilities
- Managing Paycom database of all new hire onboarding paperwork, including data entry, reference checks, E-Verify, background or drug tests, and immigration compliance with I-9 documents.
- Assisting with compiling timecard information for payroll processing.
- Arranging meetings, compiling reports, composing letters/VOEs, and handling special projects as directed.
- Handling a high volume of inbound telephone calls and emails.
- Administering benefits and open enrollment.
- Supporting all onboarding functions.
- Ensuring a positive HR experience with every employee.
- Addressing issues for employees as they arise with a positive and supportive approach.
- Assisting with internal and external job movement, including preparation of job postings and new hire packets.
- Updating and maintaining job descriptions.
- Assisting with employee relations, including gathering data and assisting with investigations.
- Developing and implementing HR best practices.
- Directing FMLA, ADA, and disability workers' compensation inquiries.
- Assisting with inquiries related to benefits, retirement, and compensation, and routing inbound questions to appropriate resources.
- Supporting additional HR duties as assigned by supervisor.
Qualifications
- Associate degree preferred with three years of office experience; or equivalent combination of education and experience. Previous HR experience in a small-medium company environment is preferred.
- Excellent English and Spanish verbal and written communication skills.
- Excellent interpersonal, negotiation, and conflict-resolution skills.
- Excellent organizational skills and attention to detail.
- Excellent time-management skills with a proven ability to meet deadlines.
- Strong analytical and problem-solving skills.
- Ability to prioritize tasks and delegate when appropriate.
- Ability to act with integrity, professionalism, and confidentiality.
- Ability to learn quickly without multiple retrainings.
- Thorough knowledge of employment-related laws and regulations.
- Proficient with Microsoft Office Suite or related software.
- Ability to quickly learn the organization's HRIS and talent management systems.
- 3+ years' experience in HR and Payroll.
- Computer savvy; comfortable navigating PC or Mac systems.
- Bilingual required - fluent in written and spoken English and Spanish.
- Familiarity with Payroll and Accounting software.
- Must be able to meet deadlines and work with minimal supervision.
Required Work Hours
Monday - Friday, 6:30 or 7:00 AM - 3:30 PM (Not Flexible)
Benefits
After 90 days of employment:
- Kaiser Medical
- Mutual of Omaha Dental/Vision
- Company-paid life insurance policy
- 401(k) after 1 year
Additional Details
Salary: $27.00 - $30.00 per hour, DOE
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.